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PSS Pro Series

Below are the list of modules for Pss Pro Series:
System Manager for PSS Pro Series
System Manager is the control center for PSS Pro Series. With System Manager you can configure system and workstation settings, user security and more. Its data dictionary provides utilities for viewing and maintaining database files, and lets you modify and create your own custom databases and indices.

Main features of PSS Pro Series System Manager
  • Password maintenance lets you control user access by function, time of day and date range
  • Records and reports user audit trails detailing time-specific information about user actions
  • Users can view various records (inventory, customers, vendors and General Ledger accounts) without being able to edit them
  • Data dictionary stores information about application and custom database files, their fields and indices, data types and program processes
  • System Recovery utilities can update and verify database file structures and indices, clear user flags and file locks, delete unused temporary files and clear the Error Log
  • Error Log provides System Administrator with powerful tools and information to track down system faults
  • Fiscal calendars allow you to define as many as 13 periods and control postings from all applications
  • User privileges, settings, reports, and data views can be easily selected and copied from one user to another and across companies
Standard Reports
Each report may be customized from a matrix of user-selected options: displayed, printed and exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:
  • User Activity Report
  • Disk Usage Report
  • Key Change Audit Log
  • Key Change List
  • Setup Information Report
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General Ledger for PSS Pro Series
General Ledger gives you advanced general ledger and financial reporting capabilities designed to meet the needs of today's businesses. Entries can be posted to current, previous and future periods, and allows periods to be locked from posting. Flexible report formats provide comprehensive financial, comparative and audit trail options.

Main features of General Ledger
  • Flexible account structure allows you to define an account number for as many as 24 digits
  • Easily define for as many as six account segments, allowing information tracking for multiple cost centers,
  • Departments, locations, product lines, etc. (additional segments can be built)
  • Flexible sub-typing of General Ledger Accounts and reporting allows you to proof balance sheets
  • Open-period posting allows entries to be posted to any period in a three-year window in detail or summary
  • Allows virtually unlimited budgeting
  • Custom groups of accounts for budgeting and reporting purposes
  • Consolidate, edit and report information from multiple companies and various periods
  • Account inquiries give easy access to information including drilldown and auditing of sub-ledger detail
  • Export and import budget data to and from popular spreadsheets
  • Multiple account maintenance provides a convenient method for adding or deleting accounts in one step
  • Supports four types of entries: standard, recurring, automatic distribution and allocation
  • Journal entries can be imported from a variety of file formats
  • Tailor report formats without creating custom reports with user-defined headers and footers, subtotaling and column definition
  • Save time and effort by creating personalized General Ledger report sets
Standard Reports
Over 60 financial, comparative and audit trail report formats may be customized from a matrix of user-selected options: displayed, printed and exported to a spread-sheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Account Reconciliation
  • Balance Sheets
  • Chart of Accounts
  • File Listings of Recurring Entries, Account Groups, Types, etc.
  • General Ledger
  • Income Statements
  • Performance Ratio Report
  • Statement of Cash Flows
  • Trial Balances
  • Un-posted Transaction Edit Lists
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Accounts Receivable for PSS Pro Series

Accounts Receivable is a complete billing and accounts receivable system, which includes Point Of Sales, with extensive sales analysis reports. It instantly displays and prints 24-month customer sales and 36-month item sales histories and graphs, and updates customer and inventory records in “real time,” providing you with the most current information at all times.

Main features of PSS Pro Series Accounts Receivable:
  • Supports virtually unlimited ship-to addresses per customer with smart defaults and convenient pop-up pick lists
  • Tracks complete invoice history for accurate audit trails
  • User-defined transaction category codes allow you to post transactions to sets of accounts based on both the customer and the item sold, so you can easily report cost and revenue distribution
  • Customer statements can be either open item or balance forward—set at customer level
  • Prints invoices by customer terms, enabling you to mail the most urgent ones quickly
  • Automatic commission (or reversal of commission) generated when saving invoices or credit memos
  • New customer or inventory items may be added during invoicing “on the fly”
  • Accepts and tracks non-accounts receivable receipts (e.g., interest paid by bank, tax refund, etc.)
  • Real-time Business Status Report provides immediate status for Current Balance, Inventory Value, Period-to-Date Gross Margin, Billings, Receipts, Discounts and Cost of Goods Sold
  • Prints, faxes or sends invoices via e-mail in batches or individually
  • Provides individual printing of invoices for point-of-sale transactions
  • Provides options for recurring billings for services, rental charges, etc.
  • Warns you when a customer’s balance exceeds available credit
  • Provides for user-defined aging of receivables including the ability to recreate aging from prior dates
  • Locates customer records by full or partial phone numbers or pick lists
  • Allows viewing of customer or inventory records during transaction entry
  • Tax only credit memos
  • Create deposits for customers
  • Apply invoices to credit memos automatically or manually
  • Allows simultaneous processing of invoices and cash receipts
Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed and exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Accounts Receivable Journal Report              
  • Business Status Report
  • Cash Receipts
  • Credit Applications
  • Customer File
  • Customer Ledger Listing
  • Customer Mailing and Folder Labels
  • Inventory File
  • Invoice Register
  • Invoices
  • Open Receivables
  • Past Due Items
  • Recommended Reorders
  • Recurring Billings
  • Sales Analysis Report, Register Summary and some reports as drill down features
  • Sales Price List
  • Customer Statements
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Accounts Payable for PSS Pro Series

Accounts Payable creates checks and tracks credits, discounts, partial payments and recurring obligations, and warns you to prevent losses, allowing you to effectively manage your business expenses. It includes numerous vendor and payable inquiries and an extensive library of expense analysis reports.

Main features of PSS Pro Series Accounts Payable
  • Selects and calculates early payment discounts
  • Displays total accounts payable and approved-to-pay amounts
  • Allows partial payments on open invoices
  • Permits user-defined periods for aging payables
  • Alerts you if vendor credit limits are exceeded
  • Allows application of open debit memos to selected invoices
  • Cheque voiding capability streamlines processing for lost cheques
  • Allows easy prioritization of invoice payments with as many as 14 priority levels
  • Vendors may be placed on payment hold, purchase hold or both
  • Allows virtually an unlimited number of chequing accounts
  • Create invoices manually or match them with received purchase orders
  • Allows non-check payments of invoices, such as wire transfers
  • Real-time Business Status Report provides immediate status for Current
  • Balance, Cash Balance, Net Cash Forecast, Approved to Pay, Period-to-Date Payable, and Payments and Discounts/Adjustments
  • Multiple Remit-to Addresses
  • Locates vendor records by pick lists or full or partial vendor numbers, names and telephone numbers
  • Flexible approve to pay feature allows easy selection of desired invoices based on user-defined criteria (vendor, discount date, invoice date, etc.)
  • As-of Aging Reports provide the ability to specify a prior date and produce the report as of that date
Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Accounts Payable Aging (Past Due and Forecast)
  • Accounts Payable Discount Report (Pending and Lost)
  • Accounts Payable Journal
  • Approved to Pay
  • Bank Reconciliation
  • Business Status Report
  • Cash Requirements
  • Cheque Register
  • Cheques (in user-defined Top Stub Format)
  • Credit Card Transaction Control Report
  • Invoice Register
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Purchase Orders for PSS Pro Series

PSS Pro Series Purchase Orders is a complete purchase order processing system with real-time tracking, automatic updating of vendors and inventory account balances, and extensive reporting capabilities. Advanced laser form technology produces high-quality laser printed purchase orders for your vendors. Included is the capability to fax or send purchase orders via e-mail.

Main features of PSS pro Series Purchase Orders
  • Creates purchase orders and handles receiving
  • Generates recurring purchase orders, drop-ship orders and special bids/quotes
  • Works with Accounts Payable to track liabilities and invoice receipts
  • Tracks groups of items by the lot numbers entered when receiving items
  • Supports inventory tracking of individual items according to serial number
  • Unit of measure conversion allows purchase of items in different units of measure than you stock or sell
  • Record virtually unlimited notes and memos with any line item
  • Provides schedules for material receipts
  • Receive partial drop shipment purchase orders
  • Provides reports for inventory reordering and backorders, and purchase order status by item, vendor and buyer
  • Real-time Business Status Report provides immediate status for open purchase orders and period-to-date orders and receipts
  • Transactions update vendor and inventory balances in real-time
  • Warns you when a vendor’s balance exceeds available credit
  • Supports recurring purchase orders
  • Receive purchase orders by item
  • Locates vendor records by pick lists or full or partial phone numbers
  • Allows multiple suppliers for each inventory item
  • Allows multiple Remit-to Addresses for vendors
  • Allows cancellation of open quantities after a receipt is entered
  • New vendors and inventory items can be added during purchase order entry
  • Cost tiers for venders can be set up by item based on volume quantities or vender specials
Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Business Status Report
  • Drop Shipment Status
  • Open Orders Report
  • Purchase Order Receipts
  • Purchase Orders
  • Recurring Purchase Orders
  • Status Report (by Purchase Order, Vendor, Item and Requisition number, and Request Date and Department)
  • Vendor File Report
  • Vendor Labels
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Sales Order for PSS Pro Series

Order Entry generates, schedules and maintains estimates, sales orders and backlogs. Invoices are created automatically if linked to Accounts Receivable. Order Entry prints pick lists, UPS C.O.D. tags and a wide variety of sales order analysis reports. Repeats on similar orders can be automatically “copied” from existing or previously shipped orders.

Main features of PSS Pro Series Sales Order
  • Prints sales orders, C.O.D. tags, picking lists and extensive backlog reports
  • Generates and maintains recurring sales orders
  • Unshipped or partially shipped line items can be edited
  • Creates orders from multiple inventory locations
  • Supports ordering and inventory tracking of individual serialized items, lotted items, stores and bins during sales order entry or shipment
  • Sell items in different units of measure than you stock or purchase
  • Automatically allocates inventory as a sales order is entered
  • Allows over-shipment
  • Sales order printout options can include detailed information such as lot number, serial number, location and line item notes
  • Commission calculations can be based upon salesperson or product line, and calculated on orders shipped or paid on flat sales amount or margins
  • Commission tiers allow for tracking against sales quotas based upon pre-defined sales goals
  • Commission calculations may be automatically adjusted for returned items
  • Displays or prints 24-month customer and 36-month item sales histories, complete with graphs
  • Record notes to your customers
  • Real-time Business Status Report provides immediate status for open orders, period-to-date orders, and shipments
  • Add new customers or inventory items during sales order entry
  • Warns you when a customer’s balance exceeds available credit during order entry
  • Warns you when inventory balance is insufficient to ship from inventory
  • Uses pricing schemes which can be defined for items, customers or a combination of both
  • With appropriate privileges, users may override line-item prices
Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Business Status Report
  • Comments Report
  • Commissions Due Report
  • Customer File
  • Customer Mailing and Folder Labels
  • Inventory File Report
  • Open Orders
  • Operations Summary
  • Order by Picking List
  • Order Status Report
  • Orders by Salesperson
  • Picking Tickets
  • Recurring Orders
  • Sales Orders
  • Sales Price List
  • Shipments
  • Transactions
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Inventory Control for PSS Pro Series

Inventory Control automatically tracks inventory balances, serial numbers and lots, and product line information. Plus, it prints extensive reports allowing you to easily analyze and control your inventory. All balances are updated in real time for up-to-the-minute, on-screen access.

Main features of PSS pro Series Inventory Control
  • Supports LIFO, FIFO, Average Weighted and Standard Cost inventory valuation methods
  • Tracks virtually unlimited inventory locations (multi-warehousing)
  • Tracks and reports on user-defined stores and bins
  • Tracks costs at inventory locations
  • Tracks serial numbers and lot items when stored, ordered and shipped
  • Tracks and reports on user-defined inventory product lines
  • Define units of measure for stock, purchase and sell inventory factors
  • Multiple price schedules can be created for items based on Markup, Discount or Fixed price methods, with options for dollar amounts of percentages and for as many as six quantity breaks per price schedule (pricing promotions can expire automatically)
  • Supports different settings at item level such as item type (asset, expense, inventory), taxable item, item class, miscellaneous code, commodity code, and more, which assist in inventory categorizing and reporting
  • Cycle counts ensure accurate inventory quantities by periodically checking designated high-cost and high-turnover items, without interrupting receipt or shipment entry activities
  • Links to General Ledger by storing a unique set of default accounts for each item at each location
  • Performs dollar or percentage mass cost and price changes to one or more group of inventory items
  • Provides 36-month inventory sales/usage history complete with graphs
  • Real-time Business Status Report provides immediate status of Current Balance, Inventory Value, Period-to-Date Gross Margin, Billings, Receipts, Discounts and Cost of Goods Sold when used with Accounts Payable, Purchase Orders, Sales Order and Accounts Receivable
  • Allows multiple suppliers for the same inventory item
  • Notes file provides information on each inventory item
  • Displays online sales history information for existing inventory items
  • Item Cost is maintained by location; the average, standard and last receipt cost for each item is stored at each location
  • Serial Number Audit Trail provides an audit trail for multiple receipts of the same item/serial number
  • As-of On-hand Inventory reporting pro-vides the ability to specify a prior date and produce the report as of that date
  • Stores and displays images of your inventory items
  • Kitting feature that allows you to “build” a new inventory item using several inventory items
Standard Reports

Each report may be customized from a matrix of user-selected options: displayed, printed, exported to a spreadsheet, faxed, sent via e-mail or saved on disk. Some of the reports included are:

  • Business Status Report
  • Inventory Analysis Report
  • Inventory File Report
  • Inventory Journal Report
  • Inventory On Hand
  • Inventory Suppliers
  • Inventory Transfers Report
  • Inventory Worksheets
  • Recommended Reorders
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